Managing meetings

July 26, 2013 · Posted in Business 

Communication tools have been around for a very long time, but it’s all too easy to find out about these tools, learn what they do… and then promptly forget about them. Actually putting these tools to use – and keeping on using them – will give anyone, whether already at CEO level or just an intern in the first week of their placement, the advantage over people who don’t use them.

Three of these communications tactics are described below. When you’re at a meeting with somebody you hardly know, or on either side of the table at a job interview, these tools will ensure that you have the advantage you need over the person you’re speaking to.

You need to be focussed: on both sides of the interview table, real business issues need to be discussed. If you’re passionate about those issues, and know them inside out, back to front and upside down, too – in addition to all those sub-issues related to them – then this kind of focussed, in-depth knowledge will help to identify “good fit” associates, employees, vendors and clients. It’s also a way of saving valuable time – both yours and theirs – because if it’s painfully obvious a “good fit” isn’t happening, then it lets you explain why it’s not happening and draw the meeting to a close without giving offence.

You need to understand intentions – not just yours, but also those of other people: again, when it comes to any “good fit” issues, some careful probing in the form of questions about the other party’s intentions can help a great deal when it comes to comparing the culture of an organisation to the thinking process of the person you’re speaking to. During an employment interview, for example, this is the best way of matching up the applicant to the culture of your business, and to gauge how much energy and effort it’s going to take to align that way of thinking to best suit the culture of the organisation.

Don’t take unfavourable traits: even though someone may appear highly strung at a job interview, do remember that an interview is an artificial situation and there’s a great probability that person is completely different in real life and all that’s happening is that they’re suffering from a case of interview nerves. On the other hand, it may be that they want the job so much it’s clouding their thinking processes. It could be that the person who appears strident and judgemental is merely trying to hard to make a positive impression on you. A little careful probing instead of making an assumption could end up gaining you a very valuable employee.

Sazneo.com is a a workplace communication platform that allows various employees within a business to collaborate effectively on multiple tasks internally or externally with clients. It is social networking for businesses. Group conversations are secure.

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