How To Use A Credit Card Machine

November 5, 2011 · Posted in Merchants · Comment 

How to use a credit card machine? Using a bank card unit is not difficult as most plastic card equipments are intuitive with straightforward abilities. For company owners who’ve just commenced a new business enterprise or have recently chosen to setup merchant services at their Point of sale, these techniques come in useful to understand how to use a credit card machine.

Step 1: Swipe Card or Enter Card Number — When your purchaser hands over his/ her plastic card to you at your Point of sale for payment, you would need to swipe it through the plastic reader. The card should be swiped in the direction as shown by a modest icon or picture on the machine, which shows which way the magnetic strip on the back of the credit card should be facing. If the debit card device has no such guidelines on how to swipe the card, we advise that you try running the card through the reader with the magnetic strip facing the machine first, since that is the most typical direction. This is typically called a swiped transaction, which is the most trustworthy kind of transaction as the card is physically present. If the card is not physically present, as an example, if it’s a telephone order, you might need to select the key marked ‘sale’ or the ’1′ key for many units. You would then have to follow the on-screen prompts to enter the card number and expiration date. We advise that you typically double-check the numbers before pushing enter.

Step 2: Enter Sale Information — Once the card is swiped or the card number is entered, you’ll have to enter the sale information manually into the credit card unit. Typically, the machine will first ask for the sales quantity in dollars and cents. You would need to input the amount while using number keypad, being sure that the amount appears perfectly on the screen. When you unintentionally key in the wrong amount, pick ‘clear’ or ‘delete’ and initiate over. In some cases, the terminal will prompt you for more information (such as the consumer’s local zip code or an purchase number) once you have typed in the sale amount. Stick to the prompts to enter the data and then key enter.

Step 3: Authorization — Depending on the terminal’s connection, the sale may process within a few moments to a few minutes. If the processing of the sale doesn’t appear to be going through, do not re-enter the sale. You’ll have to call the processing company instead for further guidelines. The number of the processing company ordinarily appears on a label on the machine. The Authorization step actually involves the credit card info being encrypted and transferred in a secure environment using Secure Socket Layer (SSL) technology to MasterCard/Visa/Amex/Discover, which subsequently is then sent to the Issuing Bank, that in turn figures out if the transaction needs to be accepted or rejected with respect to the card holder’s borrowing limit and returns the response to the credit card equipment. The entire process takes less than 10 seconds.

Step 4: Processing — Once the sale is authorized, you’ll have to process the sales receipt. If the client is present physically, he/ she would have to sign the charge card receipt. You would need to ensure that you give a copy of the receipt to your buyer and preserve the original for your records. It is important to get the customer’s signature on the receipt as it is a evidence of the sale and can prove useful in the event that there is a chargeback wherein the card owner disputes the sale. In case of a chargeback, you should retrieve your copy of the receipt, without which usually you would have to face a retrieval fee from Visa/ MasterCard/ AmEx/ Discover. If the purchaser is not physically present, you would need to write ‘phone-in’ or another best suited phrase on the sign line of the receipt. Maintain one sales receipt for your filing and include the other in the shipping and delivery of the goods to the purchaser.

Step 5: Batch Out/ Settlement — Batching out or a settlement is to make certain you get your funds for the sale you have made. Your bank card device and processor has saved all of the transactions that you’ve processes since the previous settlement. These transactions are called a batch and to settle/ close the batch, you would need to run a ‘batch report’, which is closing a batch of plastic card receipts each day. This is the process that tells the processor to finalize the charge card charges and deposit the balance to your merchant account. Many systems will have a push button called ‘batch’ that you simply need to touch this key and then follow the prompts to close the batch at the end of the day.

Which credit card machine to use? Now that you’ve made a decision to create merchant services to address the processing needs of your enterprise, you will have queries about how to use a credit card machine. If you are an business person or a start up business owner, you may be confused with the several brands of credit card machines available. What you want to fully understand is that most credit card come as simple to use user-friendly packages and therefore there’s no need to be intimidated by.

Most plastic card processors nowadays give you a wide array of charge card equipments or terminal products including stand-alone terminals, compact terminals with integrated printers and/or internal personal identification devices (PinPads) and wireless terminals. Some of the popular machines are as below. All in One Terminals: Verifone VX 570, Verifone VX 510, Verifone VX 510LE Hypercom T7P, Hypercom T4220, Hypercom T4205 Wireless Terminals: Verifone VX 610, Nurit 8020, RoamPay Pin Pads: Hypercom P1300, Verifone 1000s Check Reader: MicrImager, Mini Micr, Mini USB. It is essential that your plastic card processor assesses your business and processing demands and then recommends the kind of plastic card device that works the best for you.

Learn How To Use A Credit Card Machine. Interchange Minus reviews several merchant services providers in your city and recommends the best processor that would suggest the best type of credit card machine that will suit your processing needs and guide you through steps on how How To Use A Credit Card Machine.